Q5.1 - Does your library have any written guidelines for the collection of digital documents?

Q5.1 - Does your library have any written guidelines for the collection of digital documents?


Frequency Percent Valid Percent Cumulative Percent
Valid Yes. These guidelines are published online. 12 3.6% 27.3% 27.3%
Yes, but these guidelines are not publicly accessible. 24 7.3% 54.5% 81.8%
No, but there are plans to create some. 7 2.1% 15.9% 97.7%
No, and there are no plans to create any. 1 .3% 2.3% 100.0%
Total 44 13.3% 100.0%
Missing Not applicable 286 86.7%

Total 330 100.0%


Q5.1 - These guidelines are published online at:

These guidelines are published online at:
http://deposit.ddb.de
http://deposit.ddb.de
http://dspace.ruc.dk
http://edocs.fu-berlin.de/hilfe/Leitlinien.pdf
http://ei.libis.lt/403.html
http://elib.uni-stuttgart.de/opus/doku/about.php#Grundsaetze
http://www.bibliothek.uni-erfurt.de/target/leitlinien.html
http://www.e-helvetica.ch
http://www.lib.tuke.sk
http://www.netarkivet.dk

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Region

Central Europe w/o Germany Scandinavian countries New EU member states Mediterranean countries Germany UK and Ireland Total
Yes. These guidelines are published online. 18.2% 40.0% 22.2% .0% 54.5% .0% 27.3%
2 2 2 0 6 0 12
Yes, but these guidelines are not publicly accessible. 54.5% 40.0% 66.7% 100.0% 18.2% 100.0% 54.5%
6 2 6 7 2 1 24
No, but there are plans to create some. 27.3% 20.0% 11.1% .0% 18.2% .0% 15.9%
3 1 1 0 2 0 7
No, and there are no plans to create any. .0% .0% .0% .0% 9.1% .0% 2.3%
0 0 0 0 1 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=11 N=5 N=9 N=7 N=11 N=1 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 17.414(a) 15 .295
N of Valid Cases 44

a 22 cells (91.7%) have expected count less than 5. The minimum expected count is .02.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Type of library

GRL NL UL Total
Yes. These guidelines are published online. 14.3% 46.2% 20.8% 27.3%
1 6 5 12
Yes, but these guidelines are not publicly accessible. 57.1% 46.2% 58.3% 54.5%
4 6 14 24
No, but there are plans to create some. 14.3% 7.7% 20.8% 15.9%
1 1 5 7
No, and there are no plans to create any. 14.3% .0% .0% 2.3%
1 0 0 1
Total 100.0% 100.0% 100.0% 100.0%
N=7 N=13 N=24 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 8.952(a) 6 .176
N of Valid Cases 44

a 9 cells (75.0%) have expected count less than 5. The minimum expected count is .16.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Number of bound volumes

Less than 350000 350000 to 700000 700001 to 1800000 More than 1800000 Total
Yes. These guidelines are published online. 20.0% 25.0% 13.3% 40.0% 27.3%
1 1 2 8 12
Yes, but these guidelines are not publicly accessible. 80.0% 75.0% 53.3% 45.0% 54.5%
4 3 8 9 24
No, but there are plans to create some. .0% .0% 26.7% 15.0% 15.9%
0 0 4 3 7
No, and there are no plans to create any. .0% .0% 6.7% .0% 2.3%
0 0 1 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=5 N=4 N=15 N=20 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 8.067(a) 9 .527
N of Valid Cases 44

a 13 cells (81.3%) have expected count less than 5. The minimum expected count is .09.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Foundation of library

Before 1960 1960 to present Total
Yes. These guidelines are published online. 24.2% 36.4% 27.3%
8 4 12
Yes, but these guidelines are not publicly accessible. 57.6% 45.5% 54.5%
19 5 24
No, but there are plans to create some. 15.2% 18.2% 15.9%
5 2 7
No, and there are no plans to create any. 3.0% .0% 2.3%
1 0 1
Total 100.0% 100.0% 100.0%
N=33 N=11 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 1.048(a) 3 .790
N of Valid Cases 44

a 4 cells (50.0%) have expected count less than 5. The minimum expected count is .25.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Position of respondent

Head of library/ Chief librarian Head of department Project manager Employee Total
Yes. These guidelines are published online. 10.0% 33.3% 55.6% 33.3% 27.3%
2 4 5 1 12
Yes, but these guidelines are not publicly accessible. 65.0% 50.0% 33.3% 66.7% 54.5%
13 6 3 2 24
No, but there are plans to create some. 20.0% 16.7% 11.1% .0% 15.9%
4 2 1 0 7
No, and there are no plans to create any. 5.0% .0% .0% .0% 2.3%
1 0 0 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=20 N=12 N=9 N=3 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 8.321(a) 9 .502
N of Valid Cases 44

a 13 cells (81.3%) have expected count less than 5. The minimum expected count is .07.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Background of respondent

Librarian Technician / IT Manager Scientist Total
Yes. These guidelines are published online. 26.3% 50.0% 8.3% 40.0% 27.3%
5 4 1 2 12
Yes, but these guidelines are not publicly accessible. 68.4% 37.5% 50.0% 40.0% 54.5%
13 3 6 2 24
No, but there are plans to create some. 5.3% 12.5% 33.3% 20.0% 15.9%
1 1 4 1 7
No, and there are no plans to create any. .0% .0% 8.3% .0% 2.3%
0 0 1 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0%
N=19 N=8 N=12 N=5 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 11.154(a) 9 .265
N of Valid Cases 44

a 13 cells (81.3%) have expected count less than 5. The minimum expected count is .11.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Age of respondent

Under 31 31-40 years 41-50 years 51-60 years Over 60 Total
Yes. These guidelines are published online. .0% 42.9% 15.4% 30.0% .0% 25.6%
0 3 2 6 0 11
Yes, but these guidelines are not publicly accessible. 100.0% 42.9% 69.2% 50.0% .0% 55.8%
2 3 9 10 0 24
No, but there are plans to create some. .0% 14.3% 15.4% 15.0% 100.0% 16.3%
0 1 2 3 1 7
No, and there are no plans to create any. .0% .0% .0% 5.0% .0% 2.3%
0 0 0 1 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=2 N=7 N=13 N=20 N=1 N=43

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 10.099(a) 12 .607
N of Valid Cases 43

a 17 cells (85.0%) have expected count less than 5. The minimum expected count is .02.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q1 - Generally speaking, how important do you consider the long-term preservation of digital documents?

Very important Rather important Rather unimportant Totally unimportant Total
Yes. These guidelines are published online. 34.3% .0% .0% .0% 27.3%
12 0 0 0 12
Yes, but these guidelines are not publicly accessible. 48.6% 77.8% .0% .0% 54.5%
17 7 0 0 24
No, but there are plans to create some. 14.3% 22.2% .0% .0% 15.9%
5 2 0 0 7
No, and there are no plans to create any. 2.9% .0% .0% .0% 2.3%
1 0 0 0 1
Total 100.0% 100.0% .0% .0% 100.0%
N=35 N=9 N=0 N=0 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.746(a) 3 .191
N of Valid Cases 44

a 5 cells (62.5%) have expected count less than 5. The minimum expected count is .20.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q2 - Generally speaking, do you consider the long-term preservation of digital documents to be an intrinsic task of libraries?

Yes No Total
Yes. These guidelines are published online. 26.8% 33.3% 27.3%
11 1 12
Yes, but these guidelines are not publicly accessible. 53.7% 66.7% 54.5%
22 2 24
No, but there are plans to create some. 17.1% .0% 15.9%
7 0 7
No, and there are no plans to create any. 2.4% .0% 2.3%
1 0 1
Total 100.0% 100.0% 100.0%
N=41 N=3 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square .715(a) 3 .870
N of Valid Cases 44

a 5 cells (62.5%) have expected count less than 5. The minimum expected count is .07.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q3 - Do you consider the long-term preservation of digital documents to be an intrinsic task of your own library?

Yes No Total
Yes. These guidelines are published online. 26.8% .0% 26.8%
11 0 11
Yes, but these guidelines are not publicly accessible. 53.7% .0% 53.7%
22 0 22
No, but there are plans to create some. 17.1% .0% 17.1%
7 0 7
No, and there are no plans to create any. 2.4% .0% 2.4%
1 0 1
Total 100.0% .0% 100.0%
N=41 N=0 N=41

Chi-Square Tests

Value
Pearson Chi-Square .(a)
N of Valid Cases 41
a No statistics are computed because Q3 - Do you consider the long term preservation of digital documents to be an intrinsic task of your own library? is a constant.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q4 - Does your library already maintain a repository of digital documents?

Yes. Our digital repository is accessible online. Not yet, but there are plans to establish one. Total
Yes. These guidelines are published online. 29.4% 20.0% 27.3%
10 2 12
Yes, but these guidelines are not publicly accessible. 50.0% 70.0% 54.5%
17 7 24
No, but there are plans to create some. 17.6% 10.0% 15.9%
6 1 7
No, and there are no plans to create any. 2.9% .0% 2.3%
1 0 1
Total 100.0% 100.0% 100.0%
N=34 N=10 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 1.396(a) 3 .707
N of Valid Cases 44

a 4 cells (50.0%) have expected count less than 5. The minimum expected count is .23.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q6 - Which software solution do you use (or intend to use) for your digital repository?

Open source software Commercial software Specifically developed software Mixed software Not yet decided Don't know Total
Yes. These guidelines are published online. 25.0% 12.5% 28.6% 50.0% .0% 75.0% 27.3%
3 1 2 3 0 3 12
Yes, but these guidelines are not publicly accessible. 58.3% 87.5% 42.9% 33.3% 57.1% 25.0% 54.5%
7 7 3 2 4 1 24
No, but there are plans to create some. 8.3% .0% 28.6% 16.7% 42.9% .0% 15.9%
1 0 2 1 3 0 7
No, and there are no plans to create any. 8.3% .0% .0% .0% .0% .0% 2.3%
1 0 0 0 0 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=12 N=8 N=7 N=6 N=7 N=4 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 18.909(a) 15 .218
N of Valid Cases 44

a 23 cells (95.8%) have expected count less than 5. The minimum expected count is .09.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q7 - Which kinds of digital documents do you already archive at your library?

Ready-to-print master files Offline documents Online documents Websites Other types of digital documents Total
Yes. These guidelines are published online. 11.8% 35.3% 42.9% 50.0% 26.7% 29.4%
2 6 9 6 4 10
Yes, but these guidelines are not publicly accessible. 76.5% 41.2% 47.6% 33.3% 46.7% 50.0%
13 7 10 4 7 17
No, but there are plans to create some. 5.9% 17.6% 4.8% 8.3% 26.7% 17.6%
1 3 1 1 4 6
No, and there are no plans to create any. 5.9% 5.9% 4.8% 8.3% .0% 2.9%
1 1 1 1 0 1
Total 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
N=17 N=17 N=21 N=12 N=15 N=34

Chi-Square Tests: Ready-to-print master files

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 12.031(a) 3 .007
N of Valid Cases 34

a 4 cells (50.0%) have expected count less than 5. The minimum expected count is .50.

Chi-Square Tests: Offline documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 1.929(a) 3 .587
N of Valid Cases 34

a 4 cells (50.0%) have expected count less than 5. The minimum expected count is .50.

Chi-Square Tests: Online documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 9.224(a) 3 .026
N of Valid Cases 34

a 5 cells (62.5%) have expected count less than 5. The minimum expected count is .38.

Chi-Square Tests: Websites

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 6.448(a) 3 .092
N of Valid Cases 34

a 5 cells (62.5%) have expected count less than 5. The minimum expected count is .35.

Chi-Square Tests: Other types of digital documents

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 2.155(a) 3 .541
N of Valid Cases 34

a 5 cells (62.5%) have expected count less than 5. The minimum expected count is .44.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q8 - How would you assess your digital repository in terms of technical, structural and organizational quality, compared to other libraries of a similar size?

Better (1) Comparable to others (2) Worse (3) Total
Yes. These guidelines are published online. 46.7% 13.3% .0% 30.0%
7 2 0 9
Yes, but these guidelines are not publicly accessible. 40.0% 60.0% .0% 50.0%
6 9 0 15
No, but there are plans to create some. 13.3% 26.7% .0% 20.0%
2 4 0 6
No, and there are no plans to create any. .0% .0% .0% .0%
0 0 0 0
Total 100.0% 100.0% .0% 100.0%
N=15 N=15 N=0 N=30

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.044(a) 2 .132
N of Valid Cases 30

a 4 cells (66.7%) have expected count less than 5. The minimum expected count is 3.00.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q9 - Which department(s) is (are) responsible for the long-term preservation of digital documents within the organizational structure of your library?

A new department An existing department Several departments Total
Yes. These guidelines are published online. 33.3% 17.6% 33.3% 27.3%
4 3 5 12
Yes, but these guidelines are not publicly accessible. 41.7% 64.7% 53.3% 54.5%
5 11 8 24
No, but there are plans to create some. 25.0% 11.8% 13.3% 15.9%
3 2 2 7
No, and there are no plans to create any. .0% 5.9% .0% 2.3%
0 1 0 1
Total 100.0% 100.0% 100.0% 100.0%
N=12 N=17 N=15 N=44

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 4.090(a) 6 .665
N of Valid Cases 44

a 9 cells (75.0%) have expected count less than 5. The minimum expected count is .27.

Q5.1 - Does your library have any written guidelines for the collection of digital documents? * Q10 - How is the long-term preservation of digital documents financed at your library?

Exclusively from the library's own budget Mainly from the library's own budget Mainly from third-party funds Exclusively from third-party funds Ratios are approximately equal Total
Yes. These guidelines are published online. 25.0% 22.2% 25.0% .0% 50.0% 26.2%
4 4 1 0 2 11
Yes, but these guidelines are not publicly accessible. 43.8% 66.7% 75.0% .0% 25.0% 54.8%
7 12 3 0 1 23
No, but there are plans to create some. 25.0% 11.1% .0% .0% 25.0% 16.7%
4 2 0 0 1 7
No, and there are no plans to create any. 6.3% .0% .0% .0% .0% 2.4%
1 0 0 0 0 1
Total 100.0% 100.0% 100.0% .0% 100.0% 100.0%
N=16 N=18 N=4 N=0 N=4 N=42

Chi-Square Tests

Value df Asymp. Sig. (2-sided)
Pearson Chi-Square 6.209(a) 9 .719
N of Valid Cases 42

a 14 cells (87.5%) have expected count less than 5. The minimum expected count is .10.